Senior Administration Specialist

About the role

Old Mutual is seeking a Senior Administration Specialist to support daily unit trust operations and investment administration. The role involves processing client transactions, maintaining accurate records, and ensuring compliance with regulatory and internal standards.

Key responsibilities

• Process unit trust transactions such as investments, redemptions, switches, and withdrawals in line with approved procedures and cut‑off times.
• Verify client instructions and supporting documentation for completeness, accuracy, and proper authorisation.
• Load and submit payment instructions, ensuring segregation of duties and adherence to banking deadlines.
• Monitor cash movements, client inflows/outflows, and resolve unidentified transactions.
• Prepare and review reconciliations, interest and management fee calculations, and operational schedules.
• Produce periodic reporting for unit trust, life assurance, and internal stakeholders.
• Support regulatory, audit, risk, and compliance activities by providing accurate operational data and evidence.
• Assist AML/KYC control processes, including client record reviews and sanctions screening.

Required profile

• Namibian citizen with 2–3 years of experience in investment operations, unit trust administration, or a similar financial services environment.
• NQF Level 7 qualification in Business Administration, Finance, Accounting, Investment Management or related field.
• Strong analytical, numerical and problem‑solving abilities with high attention to detail and confidentiality.
• Excellent communication and stakeholder engagement skills, capable of working independently and meeting deadlines.

Required skills

• Advanced proficiency in Microsoft Excel, Word, Outlook and PowerPoint.
• Experience working with large data sets, formulas and reconciliations.