Equipment Coordinator (Walvis Bay)

About the role

Hapag-Lloyd Namibia is looking for an Equipment Coordinator for its office in Walvis Bay. The role coordinates and oversees cargo operations, including inland and depot activities, and works closely with the Terminal, vessel agents and inland service providers to keep operations smooth and efficient while vessels are in port.

Key responsibilities

• Coordinate load, discharge and vessel finalization with internal and external stakeholders, and follow local requirements
• Provide cost estimates and on-ground arrangements for special cargo such as break bulk and out-of-gauge (OOG) shipments
• Support handling of dangerous goods containers (Class 1 and 7) and handle damaged containers, coordinating handling and documentation
• Monitor and report leaking containers and ship damage, and arrange inspections by customs officials, surveyors or other parties
• Arrange local port formalities and represent the company in the port community with port authorities and pilot stations
• Facilitate commercial and company visits to terminals and vessels, and keep the terminal updated with daily information
• Coordinate cut-and-run operations, cut-off and priority cargo, and attend terminal performance meetings with regional stakeholders
• Monitor container levels, stock reports, vessel ETAs, tracking and booking status, and report weekly on stock levels and import/export status
• Oversee outsourced husbanding and cargo operations, monitor late gate requests and vendor work orders, and follow up on pending payments to vendors
• Handle claims for damaged containers, verify vendor invoices and manage supplier relationships

Required profile

• Bachelor's degree in marine studies, logistics, supply chain management or a related field, or experience as a Nautical Officer (preferred)
• Proven experience in port and terminal management, including berth planning, port operations and hub management
• Strong knowledge of port operations, vessel scheduling and terminal activities
• Strategic mindset, strong analytical and problem-solving abilities, and knowledge of port and terminal regulations and industry standards

What we offer

• Total CTC inclusive of medical aid and pension contributions
• Other benefits included in the specific employment contract