Senior Contract Administrator - Mining / EPC-EPCM Projects

About the role

IOTA Group, an international engineering consultancy, is recruiting a Senior Contract Administrator for a major mining and mineral processing development project in Namibia, on behalf of an international client. The role reports to the Procurement & Contracts Manager and works with Procurement, Engineering, Project Controls, Finance, Legal, Quality and Construction teams, as well as external contractors and suppliers. It is a project-based assignment until 31 December 2027.

Key responsibilities

• Administer and monitor major EPC, EPCM, construction, engineering, service and supply contracts from award through to final settlement, maintaining registers, files and correspondence.
• Organize contract kick-off meetings, prepare and review contractual notices, instructions and formal communications, and track deliverables, milestones and KPIs.
• Verify guarantees, insurance certificates, performance bonds and retention requirements.
• Handle variations, change orders and amendments, maintain variation registers, and support claims assessments with records and documentation.
• Work with Legal, Planning and Project Controls on delay events, extensions of time and contractual entitlements, and help develop dispute avoidance strategies.
• Review contractor payment applications, monitor payment certificates, retention and financial guarantees, and support reconciliation of contract values, variations and final accounts.
• Support tender documentation, RFQs and contract packages, take part in bid evaluations, assist with negotiations and review performance guarantees, liquidated damages and confidentiality clauses.
• Monitor contractor performance, support progress meetings, follow up HSE, quality, commissioning and handover, and coordinate final account settlements and close-out.

Required profile

• Bachelor's or Master's degree in Engineering, Quantity Surveying, Construction Management, Law, Business Administration, Commerce or a related field.
• Minimum 8 years of professional experience in contract or commercial administration, including major international mining, industrial, infrastructure, energy or EPC/EPCM projects.
• Proven experience managing the full contract lifecycle and working with international contractors and multidisciplinary teams; mining or mineral processing exposure is an advantage.
• Certification such as CCM, CPCM or NCMA is an asset; familiarity with Namibian contract law is an advantage.
• Fluent written and spoken English is mandatory; a valid driver's license is required.

Required skills

• Strong knowledge of international contract frameworks, especially FIDIC and/or NEC, and of EPC, EPCM, construction and service contracts.
• Understanding of contractual notices, variations, claims, extensions of time, payment mechanisms and commercial risk.
• Advanced Excel, Word and reporting tools, and experience with electronic document management systems.
• Ability to maintain contract registers, variation logs, correspondence records and commercial dashboards.