Document Controller - Uranium Mining Project

About the role

IOTA Group supports major international projects in the energy, nuclear, mining, infrastructure and industrial sectors. For a major uranium mining project in Namibia, it is looking for an experienced Document Controller based between Swakopmund and the Trekkopje site, reporting to the Project Control Manager and functionally to the Project Director.

Key responsibilities

• Manage project document control so that all documents are identified, controlled, distributed and archived in line with the procedure "Management de la Documentation" (PO ORN PMM COM 2) and regulatory record-keeping requirements.
• Administer the Electronic Document Management System (EDMS): folder structure, user access, roles and workflows.
• Apply the document numbering convention, maintain the Master Document Register and ensure revision and version control.
• Register, distribute and track documents, transmittals and correspondence between client, EPCM/EPC contractors and vendors.
• Maintain the Vendor Document Register and follow contractor and supplier submissions against contractual deliverable schedules.
• Control access to sensitive and classified documents with the Security Manager, and archive records according to the retention policy, including statutory retention.
• Prepare as-built and handover documentation packages, and produce document progress reports and KPIs.
• Train users and, with the DTD department, develop and implement digitalisation of document control routines for use on site.

Required profile

• Diploma or Bachelor's degree in Information Management, Business Administration, Engineering, Records Management, Library & Information Science or equivalent.
• 8+ years of proven experience in document control and records management on major EPC/EPCM, mining, industrial, infrastructure, energy or process plant projects.
• Experience in EDMS administration, contractor and vendor document control, transmittals and document workflows, and preparation of as-built dossiers for handover to operations.
• Experience in regulated industries with strict quality, traceability and record retention requirements; mining, nuclear, energy or similar environments are advantageous.
• Professional certification in Document Control, Records Management, Information Management, Aconex or SharePoint administration is an advantage.
• Professional proficiency in French and English, and ability to work in an international, multicultural environment.