Secretary – EU Delegation Partnerships Section

About the role

The EU Delegation to the Republic of Namibia is seeking a dedicated Secretary to support the Partnerships Section. This permanent position provides operational and administrative assistance within a diplomatic environment.

Key responsibilities

• Manage front‑office activities for the Partnerships Section, including reception and visitor escort.
• Draft correspondence, notes, and meeting minutes; prepare reports and vital documents.
• Receive, register, attribute, and file incoming and outgoing correspondence using the Document Management System (ARES).
• Act as deputy Document Management Officer and maintain databases, filing systems, and archiving procedures.
• Provide secretarial support for procurement procedures, tender calls, and related functional mailboxes.
• Organise security access for external visitors and coordinate with stakeholders and contractors.
• Cover for the Assistant to the Head of Section and Head of Delegation during absences.

Required profile

• Experience in administrative or secretarial roles, preferably within an international or diplomatic setting.
• Strong organisational skills and ability to handle atypical working hours.
• Attention to detail for document handling, filing, and record‑keeping.

Required skills

• Proficiency with the Document Management System (ARES) or similar document‑handling software.

What we offer

• Indefinite (permanent) contract within a multicultural diplomatic mission.
• Opportunity to work in a team of ten professionals supporting EU partnerships in Namibia.
• Occasional atypical working hours with a supportive work environment.