Bookkeeper & Office Administrator (Windhoek)

About the role

We are looking for a meticulous Bookkeeper and Office Administrator to join our team in Windhoek. You will be responsible for maintaining accurate financial records, managing day‑to‑day office operations, and supporting the finance function of a fast‑growing telecom company.

Key responsibilities

• Maintain daily bookkeeping records, ledger entries and perform monthly bank reconciliations.
• Manage accounts receivable and payable, including invoicing, payment allocation and supplier invoice processing.
• Run end‑to‑end payroll, generate payslips and ensure timely PAYE and tax submissions.
• Prepare, reconcile and submit VAT and Import VAT returns in line with Namibian tax regulations.
• Own the monthly client billing cycle, verify data in the in‑house billing system and ensure accurate invoice distribution.
• Oversee office operations, utilities, supplies and maintain organized digital and physical filing systems.
• Provide HR administration support and coordinate with vendors, IT and other service providers.
• Assist management and external accountants with ad‑hoc financial and administrative tasks.

Required profile

• 5–8+ years of combined bookkeeping and office administration experience, preferably in an SME environment.
• Demonstrated stability in previous roles with a track record of long‑term employment.
• Strong attention to detail, high level of discretion and ability to work independently.
• Excellent written and verbal communication skills for interacting with suppliers, clients and internal teams.

Required skills

• Advanced proficiency in Xero accounting software.
• Ability to quickly learn and navigate proprietary billing systems.
• Hands‑on experience with VAT, Import VAT, PAYE and payroll processing.