Assistant Company Secretary

About the role

The Assistant Company Secretary provides proactive, reliable, and efficient administrative support to the Company Secretarial team. This role ensures smooth governance processes, accurate record keeping, and timely coordination of board and committee activities.

Key responsibilities

• Set up, manage, and maintain calendars for the Company Secretarial team, board, and committee meetings, including scheduling and reminders.
• Prepare, file, and manage documents and records related to governance and statutory requirements.
• Process, submit, and track invoices for Company Secretarial activities, ensuring accurate approvals and audit trails.
• Coordinate logistics for board, committee, and statutory meetings, including meeting packs and attendance registers.
• Maintain statutory registers, governance databases, and support internal and external audits.
• Assist with regulatory filings, safekeeping of submissions, and compliance tracking.
• Administer calculation and payment of Directors’ Fees, ensuring alignment with mandates and policies.
• Manage correspondence, reminders, and action logs for secretarial activities and build effective relationships with stakeholders.

Required profile

• Demonstrated ability to deliver service excellence through accurate and timely administrative support.
• Strong attention to detail and ability to manage multiple priorities.
• Proactive, reliable, and efficient work ethic aligned with organisational values.
• Excellent communication and relationship‑building skills across functional teams.

Required skills

What we offer

• Opportunity to work within a dynamic talent team at a leading organization.
• Exposure to governance processes and board administration.
• Supportive environment that encourages curiosity and professional growth.