Personal Assistant to the CEO

About the role

The Namibia Tourism Board seeks a highly organized Personal Assistant to support the CEO in daily executive functions, communications and public relations. This role serves as the first point of reference for internal and external stakeholders, ensuring smooth operation of the CEO’s office.

Key responsibilities

• Prepare confidential correspondence, manage incoming communications and route them appropriately.
• Maintain an organized filing system and provide project coordination for CEO‑monitored initiatives.
• Coordinate meeting minutes, board packs, and remuneration documentation.
• Arrange travel, accommodation and event logistics for the CEO and board members.
• Assist in budget preparation, monitor expenditures and process purchase requisitions.
• Provide executive support including schedule management, phone screening and preparation of presentations, reports and speeches.

Required profile

• Business Administration Diploma (NQF level 6) or equivalent.
• At least 5 years of secretarial experience, with a minimum of 3 years in a senior secretarial role.
• Full and current BE driver’s licence.
• Willingness to work overtime or extended hours as required.

Required skills

• Computer literacy.
• Typing speed of 80‑100 words per minute.