HR Coordinator

About the role

A Main Market LSE listed company providing drilling and mining services is looking for an experienced HR Coordinator to support its growing operations in Namibia. The role covers recruitment, employee administration, payroll activities, employee relations and HR compliance across operational and corporate functions, working closely with Regional HR, operational management and site teams.

Key responsibilities

• Coordinate end-to-end recruitment, including advertising, screening, interviews, selection and onboarding, and support workforce planning across operational, technical, laboratory and administrative functions.
• Prepare employment contracts, appointment letters, contract renewals, probation confirmations and other HR documentation.
• Maintain accurate and confidential employee personnel files, records and HR databases, and keep employee information up to date in HR systems.
• Coordinate onboarding, induction, transfers, mobilisation and offboarding.
• Prepare and verify monthly payroll inputs (attendance, overtime, allowances, deductions, leave adjustments) and administer leave entitlements, attendance records, timesheets and rotational schedules.
• Ensure compliance with Namibian labour legislation, employment contracts and company HR policies, and support labour inspections and internal audits.
• Provide first-line HR support, assist with employee relations, disciplinary procedures, grievances and investigations, and support employee engagement and workforce localisation.
• Coordinate training, inductions, probation reviews and performance management; assist with expatriate administration and work permits where applicable.
• Liaise with Operations, HSE, Payroll and Finance teams, prepare HR reports (headcount, recruitment, turnover, absenteeism, leave balances) and conduct periodic site visits.

Required profile

• Diploma or Bachelor's degree in Human Resources Management, Business Administration, Industrial Relations or a related field.
• Minimum 3-5 years of experience in HR administration, coordination or generalist HR functions.
• Sound knowledge of Namibian labour legislation and HR practices; mining, drilling or laboratory services experience highly desirable.
• Willingness to travel to operational sites when necessary.

Required skills

• Proficiency in Microsoft Office, especially Excel, Word and Outlook.
• Experience with HR information systems or ERP platforms, preferably Microsoft Dynamics 365.
• Strong organisational, administrative and time-management skills, attention to detail and confidentiality.