Receptionist & Administrative Assistant

About the role

We are looking for a professional Receptionist & Administrative Assistant to manage our front‑office operations and provide comprehensive administrative support across the business, including the HR department. The successful candidate will ensure a welcoming environment for visitors, maintain efficient office processes, and assist with procurement and HR‑related tasks.

Key responsibilities

• Manage the reception area, answer and direct calls, welcome visitors, and maintain visitor logs.
• Coordinate meeting‑room bookings, visitor refreshments, and ensure a tidy reception space.
• Maintain filing systems, prepare correspondence, reports and presentations, and handle courier services.
• Order and monitor office stationery and kitchen consumables, raise purchase orders, obtain quotations and verify deliveries.
• Support HR functions such as onboarding administration, employee file maintenance, training logistics, leave and attendance records, and recruitment scheduling.
• Assist with employee engagement events, wellness initiatives, and issue employment‑related documentation as directed.
• Provide general administrative assistance to other departments and ensure compliance with health, safety and regulatory requirements.

Required profile

• Experience evaluating supplier pricing and service delivery.
• Ability to manage vehicle administration (licenses, registrations, permits, fines).
• Strong record‑keeping skills for contacts, supplier, customer and employee information.
• Proficiency in handling customer and supplier queries.
• Capability to maintain HR filing registers and support employee engagement initiatives.
• Attention to detail in managing reception and boardroom housekeeping standards.

Required skills