Personal Assistant

About the role

The Personal Assistant will support the General Manager in daily administrative tasks, ensuring smooth operation of the office and compliance with company documentation standards. This role is based in Namibia and requires close collaboration with the leadership team and external partners.

Key responsibilities

• Manage the General Manager’s calendar and coordinate the operations department schedule, ensuring meeting readiness.
• Organise events, visitors, travel arrangements and other activities for the General Manager’s office.
• Support the signing process for General Manager documents, liaising with the CEO and other managers as needed.
• Maintain and update the action tracker for the General Manager and overall operations.
• Receive, distribute and track physical documents, preparing reports on their progress.
• Ensure all company documentation meets internal requirements and handle official correspondence.
• Upload document information to the online storage system and manage archiving of both physical and electronic files.
• Provide general administrative support, including visitor logging, badge control and adherence to security policies.
• Oversee office supplies and maintain a tidy office environment.

Required profile

• Namibian nationality (required).
• Minimum 3 years of experience in administrative support, preferably within a similar industry.
• Strong teamwork and communication skills, able to represent the company externally.
• Proactive attitude with the ability to work independently and limited supervision.
• Analytical mindset and keen attention to detail for accurate document handling.
• Presentation skills and a degree in Business Administration or a related field.

Required skills

• Proficient use of Microsoft Office.