Executive Personal Assistant

About the role

We are looking for a highly organized, discreet, and proactive Executive Personal Assistant to support senior executives in both business and personal matters. The role demands strong follow‑up, the ability to manage competing priorities, and ownership of tasks from start to finish.

Key responsibilities

• Manage calendars, appointments, reminders and resolve scheduling conflicts.
• Maintain a central action list covering business and personal matters, tracking deadlines and delegated tasks.
• Draft routine correspondence, prepare meeting agendas, briefing notes and record decisions.
• Liaise with accountants, lawyers, banks, insurers and other advisers; maintain trackers for contracts, licences and insurance policies.
• Perform basic bookkeeping, organise invoices, receipts and process authorized payments.
• Create and maintain a secure digital filing system for agreements, policies and personal documents.
• Coordinate travel, vehicle, property and household administration; track renewals and important dates.
• Investigate queries, source quotations, verify information and recommend process improvements.

Required profile

• Minimum three years’ experience as an Executive or Personal Assistant, preferably supporting multiple executives.
• Strong organisational, administrative and follow‑up abilities.
• Practical experience with basic financial administration and record‑keeping.
• Excellent written and verbal communication in English; Afrikaans is a plus.
• Valid driver’s licence and willingness to work outside ordinary office hours when needed.
• Highly organised, proactive, persistent and able to work under pressure.
• Comfortable handling confidential personal and commercial information with absolute discretion.

Required skills

• Email management
• WhatsApp communication
• Calendar management
• Spreadsheets
• Digital filing systems