Administrative Assistant – Windhoek

About the role

The Namibia Tourism Board is seeking an Administrative Assistant to provide comprehensive secretarial and administrative support to department heads at its Head Office in Windhoek. The role ensures smooth day‑to‑day operations, effective information management and coordination across departments.

Key responsibilities

• Maintain physical and electronic filing systems, manage mailing lists and process incoming/outgoing correspondence.
• Coordinate staff travel arrangements, process expense claims and handle procurement requests.
• Draft, format and proofread letters, memos, reports and meeting minutes; serve as secretary for board sub‑committees.
• Schedule internal and external meetings, prepare agendas, meeting packs and follow‑up action lists.
• Provide administrative support to managers, including preparation of presentations, spreadsheets and basic budget tracking.
• Welcome visitors, respond to enquiries and support logistics for stakeholder events.

Required profile

• Grade 12 (NQF level 4) or equivalent; diploma or certificate in Office Administration or Business Management is an advantage.
• 2–3 years of relevant clerical or administrative experience.
• Strong organisational, time‑management and communication skills with a professional attitude.
• Ability to handle confidential information with discretion and work under pressure.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook